G-Suite Distribution Email Boxes :

Create a group mailing list

With Google Groups for Business, you can create a project

team or mailing list. Use a single mailing list address to easily

share files or send messages to teammates, customers, or

other working groups.

You can create as many groups as you wish. Creating a group

doesn’t count toward your G Suite user licenses. You can

assign a group owner and let that person manage the group,

add or remove members, and more. You can also let your

users create their own group.

By creating a group, you can:

Send email to group members.
Invite group members to meetings.
Share content easily, including Google documents, sites, videos, and calendars.

CONTENT

1. Create a group in Groups for Business

2 . Add or remove people

3 . Access and manage a group

3.1 Access for Admins

4 . Tips for sending a newsletter with Groups

4.1 Third-party apps

4.2 Create a template in Docs

1 Create a group in Groups for Business

With the Groups for Business service, you can take advantage of more features.

This service also provides more fine-grained control for setting up your groups.

1. Sign in to the Google Admin console with your G Suite username and password.

2. At the bottom of the Admin console Home page, click More Controls > Groups .

3. At the bottom of the page, click Create group .

4. In the Create new group box, enter a name and email address for

your group, and, optionally, a description.

5. Click the field in the Access Level section, and select what kind of

group you’d like.

○ Public: Open to anyone inside your organization and can

include people from the outside who can can send

messages to the group.

○ Team: Allows only managers to invite members, but anyone

in your organization can post and view messages.

○ Announcement: Anyone can read, but only group managers

can post and invite members. Useful for posting internal

information, for example, for sharing company news.

○ Restricted: A private group for a team that wants to share

private or sensitive information. Only members can post and

read messages.

6. (Optional) To add everyone in your organization to this group, check

the Add all users to this group box.

7. Click Create .

The group's page opens in the Admin console.

This group now has the email address you assigned to it. You can now share

documents or send emails to this email address, and everyone in the group will be

able to access the file or view the email.

2 Add or remove people

If you didn’t add your organization’s whole team to your Group when you created it, you

can add people afterward.

If you know the emails of the people you want to add:

1. Sign in to the Google Admin console with your G Suite username

and password.

2. At the bottom of the Admin console Home page, click Users .

3. For each user you want to add to the group, click their profile image or initial.

(If you want to add all members of an organizational unit to the group, click

the unit to see the users more easily.)

4. At the top, click Add user to group .

5. In the pop-up, click your group.

You can also add members from the group page at groups.google.com/a/ your-domain .

3 Access and manage a group

After you create a group in the Admin console, you can edit it to add or remove members,

change a member's group role, change a group's name or description, and more.

3.1 Access for Admins

1. Sign in to the Google Admin console with your G Suite username

and password.

2. At the bottom of the Admin console Home page, click More Controls >

Groups .

3. Click on the name of the group.

○ Click Manage users to add or remove new members or set

someone as a group owner.

○ Click Access Settings to view members, see topics, change

permissions, and more.

○ Click Aliases to create an alternate email address for this group.

For example, you can create a group called

support@ yourdomain .com and add users to the group, then

create an alias accounts@ yourdomain .com . You can use these

2 emails interchangeably.

4 Tips for sending a newsle er with Groups

Now that you created your group, you can start sending newsletters to its

members. You can use third-party apps and extensions for Chrome that help make

professional-looking newsletters and handle distribution and tracking. Or you can

create a template in Google Docs and send it in Gmail.

4.1 Third-pa y apps

1. In your browser, visit the Chrome Web Store .

2. In the search bar at the top, enter Newsletter .

You’ll see Chrome extensions and apps of third-party providers.

Some are free, while others have a fee.

3. Click the app or extension to read more about the service.

4. When you’ve made your selection, next to the app or extension,

click Add to Chrome .

4.2 Create a template in Docs

1. Sign in to Google Docs with your G Suite username and password.

2. Open a Doc.

3. From the menu, click File .

4. Click New > From template…

5. Choose a template and click on it to open it in Docs.

6. When you’ve made your changes to the template and entered your

newsletter text, at the top, click Edit > Select all .

7. Click Edit > Copy .

8. In your Gmail inbox, compose a new message and paste your Docs

newsletter in Gmail.

9. In the Recipients field, enter the group’s email address.

10. In the Subject field, enter a catchy title and send your newsletter.

Use a third-party mail merge service to personalize your newsletter, so the recipient

sees their name as an intro to the newsletter (like “Dear Sabrina,...”). You can also use

an add-on to do this directly in Google Docs: From the menu, click Add-ons ,

then Get add-ons , then search for mail merge .

See more in From the G Suite (formerly The Apps Show ), or search for apps in

the G Suite Marketplace .

G-Suite Distribution Email Boxes Print

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